Jobs at People Assisting The Homeless (PATH)

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Accounts Payable Associate (JR 1442)

Los Angeles, California · Accounting/Finance
JOB ID: 1442
Full Time
Wage: $15.00/hr- $22.00/hr (DOE)


Summary:
The Accounting Associate is a member of the PATH Family of Agencies Accounting team, which provides financial support primarily for PATH and PATH Ventures (PV), as well as for several smaller entities. The Finance team is responsible for all financial activities at PATH, which include but are not limited to accounting, accounts payable and receivable, fiscal grants management, budgeting, cash management, and payroll and benefits allocations. This position will have a primary job focus but may be called upon to perform other fiscal functions as needed.


The Accounting Associate, Accounts Payable (AP) Emphasis, Level I or II (level depends on experience), is responsible for the overall processing of accounts payable as well as management of payables documentation.  Accounts payable transactions include vendor payables, employee reimbursements, client financial assistance payments, credit card payables, and various other.  The AP Associate must be comfortable with multitasking, changing priorities, and meeting deadlines, all in a very fast paced environment.  This is a demanding job requiring a high degree of accuracy,  attention to detail, and critical thinking


PATH is a non-profit provider of shelter and supportive services for the homeless with locations throughout Southern California, Santa Barbara, and San Jose.  We primarily serve veterans, families, and the chronically homeless, with funding from government agencies, foundations, and individuals.  PATH Ventures (PV) is a non-profit developer and owner (through limited partnerships) of permanent supportive housing with projects located throughout Southern California, and also provides supportive services for several communities. 
 

Responsibilities:
The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned.  Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.
 
  • Process accounts payables for payment, which includes:
    • Vetting proper invoice/payables documentation
    • determining proper coding of transactions
    • preparing data entry input forms
    • entering the transaction into MIP (accounting software) with a high degree of accuracy
    • preparing checks and getting checks signed
    • tracking unpaid invoices
    • researching and resolving AP discrepancies
    • various other AP tasks
  • Manage payables documentation processing, storage, and invoicing support
  • Interface with internal program staff and external vendors to resolve payment questions
  • Work with the grant invoicing personnel to ensure that payables are accurately coded and to provide all invoicing backup documentation
  • Work with the financial compliance staff on audit preparation as it relates to AP
  • Create and enter journal entries including credit card statement analysis
  • Organize and file all posted MIP batches
  • Work with our Nexonia expense reimbursement / credit card system and our upcoming AP automation system
  • Perform occasional non-AP accounting tasks as needed


 
Qualifications
  • Bachelor’s degree in accounting or 2+ years comparable experience
  • Experience with non-profit accounting desirable
  • Experience with Abila/MIP or other accounting software desirable
  • Experience with Nexonia or other expense reimbursement systems desirable
  • Ability to use computers and proficient in Microsoft Office, especially Excel.
  • Must project a professional demeanor and process excellent written and verbal communication skills, interpersonal skills, and the ability to work both individually and as part of a team
  • Ability to work on multiple projects simultaneously in a high-pressure and time sensitive environment
  • Capability to work in a fast paced, professional environment
  • Must maintain and execute confidential information
  • Ability to interact with diverse clientele
  • Must maintain regular attendance
 
Required Qualifications
  • Employment Eligibility Verification.
  • Reliable transportation.
  • Updated tuberculosis test.
  • Successful completion of background screening.
 
Work Environment
The employee may be in contact with individuals and families in crisis who may be ill, using alcohol and drugs, and who may not be attentive to basic personal hygiene, health and safety practices. The employee may experience a number of unpleasant sensory demands associated with the client’s use of alcohol and drugs, and lack of personal hygiene. The employee must be ready to respond quickly and effectively to many types of situations, including crisis situations and potentially hostile situations. The noise level in the work environment is usually moderate in an office setting. Sometimes work may become stressful when working under pressure.
 
 
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, sit, walk, stoop, talk, hear, reach above and below shoulders; use hand and finger dexterity, keyboarding and making and receiving telephone calls. The employee may be required on occasion to lift and or carry up to 20 lbs.
 
 
EEO
PATH (People Assisting The Homeless) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, PATH complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.


How to apply:
Please visit the Path Career Site to apply online. Search for Job #1442 to submit your application. A resume is required.
 
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