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Financial Assistance Coordinator (JR 1438)

Los Angeles, California · Accounting/Finance
JOB ID: 1438
Full Time
Wage: $15.00/hr - $22.00/hr (DOE)

The Financial Assistance Coordinator (FAC) is a member of the PATH Family of Agencies Finance team, which provides financial support primarily for PATH and PATH Ventures (PV), as well as for several smaller entities. The Finance team is responsible for all financial activities at PATH, which include but are not limited to accounting, accounts payable and receivable, financial assistance payments, fiscal grants management, budgeting, cash management, and payroll and benefits allocations. This position will have a primary job focus but may be called upon to perform other fiscal functions as needed.

The Financial Assistance Coordinator (FAC) is responsible for working with internal PATH programs to ensure that financial assistance requests (security deposits, rents, furniture, utilities, motel stays, etc.) totaling over $11M from 20+ grants are processed accurately, on time, and in compliance with program requirements. 

PATH is a non-profit provider of shelter and supportive services for the homeless with locations throughout Southern California, Santa Barbara, and San Jose.  We primarily serve veterans, families, and the chronically homeless, with funding from government agencies, foundations, and individuals.  PATH Ventures (PV) is a non-profit developer and owner (through limited partnerships) of permanent supportive housing with projects located throughout Southern California, and also provides supportive services for several communities. 

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.
  • Process Temporary Financial Assistance (TFA) requests for payment, which includes:
    • Reviewing all TFA paperwork received from program personnel for accuracy, completeness, and program compliance
    • Investigating and resolving all issues identified on the TFA paperwork
    • Processing all requests accurately and in a timely manner
    • Entering TFA transaction data in the MIP accounting system
    • Understanding the specific TFA requirements for each of the 20+ TFA grants
    • Maintaining strong internal controls around TFA to identify and prevent fraudulent requests
    • Providing a high quality customer service environment while working with program personnel
    • Maintaining complete, up-to-date, and audit-ready files and other documentation for all TFA requests in accordance with Federal, State, County and PATH guidelines
    • Assisting the FAC Team Lead in tracking program financial assistance expenditures
  • Bachelor’s degree in accounting or 2+ years comparable experience
  • Experience with non-profit accounting desirable
  • Experience with MIP accounting software desirable
  • Ability to use computers and proficient in Microsoft Office
  • Ability to understand and apply funder and contractual requirements
  • Must project a professional demeanor and process excellent written and verbal communication skills, interpersonal skills, and the ability to work both individually and as part of a team
  • Ability to work on multiple projects simultaneously in a high-pressure and time sensitive environment
  • Flexible, adaptable, and capable of working in a fast paced, professional environment.
  • Must maintain and execute confidential information
  • Ability to interact with diverse clientele
  • Must maintain regular attendance
Required Qualifications
  • Employment Eligibility Verification.
  • Reliable transportation.
  • Updated tuberculosis test.
  • Successful completion of background screening.
Supervisory Responsibility
This position has no direct supervisory responsibilities.

Work Environment
The employee may be in contact with individuals and families in crisis who may be ill, using alcohol and drugs, and who may not be attentive to basic personal hygiene, health and safety practices. The employee may experience a number of unpleasant sensory demands associated with the client’s use of alcohol and drugs, and lack of personal hygiene. The employee must be ready to respond quickly and effectively to many types of situations, including crisis situations and potentially hostile situations. The noise level in the work environment is usually moderate in an office setting. Sometimes work may become stressful when working under pressure.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, sit, walk, stoop, talk, hear, reach above and below shoulders; use hand and finger dexterity, keyboarding and making and receiving telephone calls. The employee may be required on occasion to lift and or carry up to 20 lbs.

PATH (People Assisting The Homeless) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, PATH complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

How to apply:
Please visit the Path Career Site to apply online. Search for Job #1438 to submit your application. A resume is required.
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